Supervisor - Clinic Operations - Family Medicine

JOB SUMMARY The Supervisor Clinic Operations is accountable for coordinating and supervising the day-to-day activities of assigned employees in the physician front office, clinics, or other operational areas that help patients, to ensure high quality, patient-centered care and compliance with established policies, procedures and standards.
ESSENTIAL FUNCTIONS OF THE ROLE Provides direct supervision and leadership for 5 to 10 FTEs.
Organizes work in an efficient and cost effective manner, ensuring continuity of service and patient satisfaction.
Work includes appointment scheduling, billing and follow-up, patient throughput, facilities management, and ensuring the safety of employees and patients.
Builds teamwork and maintains effective communication with direct reports, peers, other various departments and administration.
Provides subject matter expertise for employees supervised.
Sets standards for work quality and volume, monitors work output, coaches for excellence, identifies opportunities for LEAN applications and implements changes as needed.
Serves as part of the work team, performing duties as needed, working along side those supervised.
Ensures employees adhere to standards of behavior, corporate policies and practices, and patient satisfaction standards as they relate to both internal and external customers.
Provides input in budget process to ensure resources are enough to service patient needs.
Monitors inventory and supplies ordering what is required as needed.
Oversees compliance, training and maintenance of applicable license and certifications.
Partners with leadership and necessary departments to investigate, resolve and document resolution of patient complaints concerning services provided by practice.
Participates in interviewing, making hiring recommendations, orienting, evaluating, coaching, team building activities, and if necessary, assisting with disciplinary actions.
Maintains safety of patients, family members, staff and self during all activities.
KEY SUCCESS FACTORS Experience in healthcare or patient related services associated with physician front office, clinics, other operational areas that help patients, such as customer service, call center or insurance industry.
Supervisory experience is preferred.
Demonstrated teaching and mentoring skills are preferred Must have excellent social skills and be able to handle difficult people and situations.
Able to relate to others including patients, employees, coworkers, senior management, vendors and the general public.
Basic knowledge of the revenue cycle.
Professional demeanor and appearance.
Good problem solving skills.
Able to make tactical choices around the allocation and direction of the work of supervised employees using established guidelines, policies and procedures.
Able to make effective hiring and termination recommendations.
Able to train, and evaluate performance of supervised staff.
General computer skills, including but not limited to: Microsoft Office, information security, scheduling and payroll systems, electronic medical documentation, and email.
BENEFITS Our competitive benefits package includes the following Immediate eligibility for health and welfare benefits 401(k) savings plan with dollar-for-dollar match up to 5% Tuition Reimbursement PTO accrual beginning Day 1 Note: Benefits may vary based on position type and/or level QUALIFICATIONS EDUCATION - H.
S.
Diploma/GED Equivalent EXPERIENCE - 3 Years of Experience